Clinical Research Management Platform for NHS and Hospital-Based Research Teams
AQ helps NHS Trust R&D departments, Clinical Research Facilities, and hospital research units bring site documentation, quality systems, and operational records under structured control. Built for the Research Governance Leads, Regulatory Coordinators, and R&D Directors responsible for keeping studies inspection-ready under MHRA, HRA, and NIHR oversight — without the cost or implementation burden of enterprise platforms
What’s Slowing Down Research DeliveryAcross NHS Hospital Settings?
Hospital research teams deliver studies alongside patient care where coordination must stay tight and records must reflect real activity. Unfortunately, research delivery slows when study tracking, site documentation, and communication remain split across tools. Yes, fragmented CTMS systems make it harder to confirm progress, keep records accurate, and respond to governance requirements without extra effort.
- Study status depends on checking spreadsheets, email chains, and paper logs across different locations to confirm what has actually progressed
- Site documentation does not reflect live study activity, creating gaps between conduct and recorded evidence
- Participant visits, rescheduling, and follow-up actions are handled outside a single workflow, reducing continuity
- Responsibility for tasks and next steps shifts across teams without a clear, shared view of ownership
- Monitoring findings and site updates are recorded separately, limiting visibility into what needs action
- Preparation for audit or inspection requires pulling information together instead of reviewing it directly within the system
Disconnected Research Processes Limit Clarity and Slow Down Study Progress
NHS research teams shouldn’t be reconstructing the truth every time a sponsor monitor asks for it. When site files live on shared drives, training records sit in another system, delegation logs are paper, and quality events are tracked in someone’s email — every monitoring visit becomes a multi-day reconstruction exercise. AQ replaces fragmented site oversight with one connected environment for site documentation, quality, and operational records — so the evidence is already organised, every day, not just the week before an inspection.
What AQ Changes: Brings Study Activity, Records, and Oversight Into One Structured System
AQ brings hospital research work into one system. So, teams no longer pause to verify updates, chase files, or match records with actual site activity. Just to keep clinical trial studies moving without pressurising already stretched NHS teams.
eISF
maintains investigator files, delegation logs, and training records in step with site activity so records reflect who did what and when
QMS
keeps SOPs, policy updates, and governance actions accessible and controlled so staff follow current processes without confusion
CAPA
tracks deviations and actions within the same workflow so issues are addressed promptly without separate follow-up systems
eTMF
ensures essential study documents stay complete and aligned with approvals and updates without chasing files across drives
ePSF
links pharmacy handling, dispensing, and accountability records with study activity so drug management stays traceable within site workflows
CTMS
keeps participant visits, recruitment, and study timelines visible alongside day-to-day site activity so teams track progress without separate logs
DOA
manages delegation records, role assignments, training acknowledgements, and approvals in one workflow for sponsor visibility into investigator accountability and site readiness.
Solutions Built for Hospital Research Workflows, Site Accountability, and Regulatory Requirements
AQ is structured around how research is actually delivered inside NHS hospitals, where clinical care, patient interaction, and study responsibilities happen at the same time. It supports site teams with clear role definition, aligned workflows, and records that stay consistent with real activity at ward and department level, so research delivery continues without disruption and remains aligned with regulatory expectations.
Defined Role Ownership Across Site Teams
Assign investigators, research nurses, and coordinators with clear responsibilities tied to study actions so every task, update, and decision remains attributable and easy to follow.
Site Documentation That Matches Actual Study Conduct
Maintain investigator files, delegation logs, and essential documents in direct alignment with ongoing site activity so records accurately reflect who performed each action and when
Structured Alignment with Regulatory Expectations
Keep study execution, documentation, and site responsibilities organised in a way that supports GCP standards and inspection requirements across NHS research settings
Workflows That Fit Within Clinical Care Delivery
Manage participant visits, assessments, and follow-up actions in line with hospital schedules so research tasks integrate into routine care without creating additional coordination effort
Embedded Governance Within Daily Research Activity
Handle approvals, protocol updates, and required checks as part of the workflow so teams do not rely on separate processes or repeated follow-ups to stay compliant
Continuous Inspection Readiness Across Study Activity and Site Records
AQ keeps research environments in a state where records, actions, and timelines remain aligned as work takes place within hospital settings. So, ultimately, research teams rely on current information instead of preparing it later. All while ensuring that inspection and review readiness is maintained through unified study delivery.
No Record Reconciliation
Study activity, documentation, and timelines remain aligned within the same workflow.
Inspection-Ready Documentation
Documents stay complete, organised, and accessible throughout active studies.
Clear Responsibility Tracking
Tasks, approvals, and follow-ups remain tied to defined site responsibilities.
Faster Review Response Times
Study records, decisions, and updates remain accessible during inspection and governance review.
Key Questions Beyond Software Features
What clinical trial software is suitable for NHS R&D and hospital research teams?
NHS R&D and hospital research teams need software that carries governance accountability alongside clinical workload. AQ keeps every site file complete and defensible, tracks operational activity and holds an attributable audit trail across multiple studies. Research units stay controlled and MHRA-ready, with administrative load on coordinators and research nurses replaced by a system that holds the evidence for them.
How does AQ help NHS research teams stay MHRA inspection-ready?
AQ maintains inspection readiness as a daily operating condition rather than a pre-inspection scramble. Site files stay current, delegation logs stay attributable, and quality issues carry owners and evidence. When MHRA, a sponsor or internal audit asks, the evidence is already structured and retrievable, supporting GCP, UK GDPR and the Data Protection Act 2018.
Is AQ aligned with NHS DSPT and UK data protection requirements?
AQ operates as a UK-hosted environment with controls aligned to NHS DSPT and ISO 27001-aligned security practices. Records support UK GDPR and the Data Protection Act 2018, with role-based access, secure audit trails, encrypted data handling and backup and recovery controls. Access is attributable, replacing the exposure of shared drives and uncontrolled inboxes.
Can AQ reduce the admin burden on research nurses and coordinators?
Yes. The burden on NHS coordinators usually comes from the tools, not the team. AQ holds site files, delegation, operational tracking and quality evidence in one controlled system, so coordinators stop maintaining trackers from memory and chasing updates by email. The system holds the evidence, freeing clinical time for delivering the study.
Does AQ support NHS sites running multiple studies or part of a research network?
Yes. AQ gives NHS sites consistent structure across concurrent studies and aligns processes across multi-site networks. Each site files to the same standard while R&D leadership sees progress, capacity and risk across the portfolio. Sites in research networks maintain accountability without enterprise overhead or duplicated local trackers.
Here is what our Clients are saying About us
It was a very good experience
This has revolutionised the way we work and improved efficiencies and study compliance reducing admin time spent sending reminders.
– Angie H.
Research Nurse
Both the AQ product and the team were flexible in their approach, they listened to our challenges and were able to embed the AQ platform with ease. The team was trained quickly and we were up and running in no time. The system has enabled us to manage more studies and transformed the way we work.
It was a very good experience
– Fran Westwell
Lead / Senior Research Nurse
It was a very good experience
The AscensionQ platform has helped my research staff set-up multiple studies faster and manage participant appointments more effectively. The software is easy to use and the team is always there to help us.
– Fran Westwell
Lead / Senior Research Nurse
Reduce Coordination Pressure Across NHS Research Delivery
See how AQ helps hospital research teams manage study tracking, site documentation, delegation, pharmacy workflows, monitoring activity, and governance processes without disconnected systems, duplicate tracking, or last-minute reconciliation work.
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