Critical study operations should not depend on disconnected records.
Protocol planning, participant recruitment and operational reporting exist in separate systems of record. The absence of a connected operational layer creates manual reconciliation, inconsistent oversight and delayed operational decisions.
Introducing AQ CTMSA clinical trial management system purpose-built for the research site.
Not a sponsor system adapted for site use. AQ CTMS replaces the document, the spreadsheet and the export with eight modules arranged around the study lifecycle — all operating on a single shared record, so what is captured at one stage is available, unaltered, to every stage that follows.
Study Management
Studies, phases and the visit schedule that everything else books against.
Location Occupancy
Utilisation by room and by day, across every site you run.
Participant Manager
One record per participant, holding history, consent and study involvement.
Feasibility Manager
Criteria applied to your own consented database, exported for the response.
Planner
The diary, with each booking checked against its protocol window.
Communication
Invitations and two-way participant messaging by email, SMS and WhatsApp, held against the record.
Analytics
Recruitment, attendance and deviation reporting drawn from the record.
Audit Trail
Every action carrying who did it, when, and what changed.
One participant record, read and written by all eight modules.Every operation a research team runs, on one record.
Twelve operations across set-up, recruitment, delivery, reporting and evidence — each a working screen in AQ CTMS, each writing back to the same study record. Select any operation to see it run.
Study configuration
aq-trials.com/ctms/study-setupA schedule reaches the diary only once the system confirms it is complete.
Designing the schedule and attaching its costs sit among the operations above. This is the step that follows them: before publication, AQ scores the schedule against every requirement it must satisfy and names precisely what is outstanding.
Each entry names the nurse, coordinator or investigator, the time of action and the basis for it.
Sponsor monitors, MHRA inspectors and your own QA lead examine the same three questions of any record. AQ CTMS answers each from the operational record itself, without reconstruction.
Actions are attributable
Each entry carries the named nurse or coordinator, their email address and a timestamp, and cannot be edited from the interface.
Amendments are retained
History is preserved rather than overwritten. An amended visit shows its previous value, its current value and who changed it.
Changes are authenticated
A live schedule change requires a password, access-code digits and a written reason, all recorded against the amendment.
Deviations carry a reason
Window status is returned before the coordinator confirms. Where a visit must fall outside it, the reason is recorded then.
With AQ CTMSThree ways to look deeper into AQ CTMS.
The module guide, delivery evidence from live studies, and what AQ means for an NHS research operation.
Questions research teams ask.
Anything not covered here, ask us directly at enquiries@aq-trials.com.
Each works in isolation; the cost sits in the join. Someone reconciles the diary, the eligibility list and the reporting spreadsheet by hand every week, and that reconciliation is where visit windows are missed and site capacity goes unused. AQ holds them as one record, so the join is no longer performed manually.
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